Administrative Assistant Opportunity in Storm Lake, IA
Essential Duties –
Work with various staff to ensure administrative duties are completed in a confidential and timely manner.
Assist with meeting agenda development and distribution.
Prepare cover letters, pay requests, change orders, well water and stormwater pollution prevention plans to provide clients and contractors.
Assist in developing specification books and contracts for projects.
Provide review and formatting assistance with marketing deliverables.
Maintain contractor database and other excel workbooks.
Review engineering reports for grammatical and formatting; provide assistance implementing markups.
Prepare bid tabulation spreadsheets for individual projects and maintain a spreadsheet housing all Iowa public works bid tab prices.
Print and bind specification books, plan sheets, reports, proposals, and other deliverables.
Ensure conference rooms are neat, well-stocked and ready for meetings.
Ensure office supplies are well-stocked and ordered as necessary.
Help with coordination of food and refreshments for meetings, lunch and learns, or other functions as requested.
Input ISG’s fleet vehicle mileage monthly for invoicing.
Assist with answering and directing phone calls periodically.
Greet office visitors and assist in meeting their needs.
Assist with USPS postage and UPS processing.
Prepare State Revolving Loan Fund and Iowa DNR applications and documents.
Assist with Accounts Payable and Accounts Receivable at a local level.
Participate in various ISG internal committees and meetings.
Assist other ISG offices as needed.
Experience within architecture, engineering, construction, or government permitting is a plus, though not necessary.
Fantastic phone etiquette and customer service skills.
Organized and eager to be a part of and support a team.
Willingness to take direction and follow through with the completion of an assigned task.
Refined proofreading, grammar, and spelling skills.
Proficient in Microsoft Office, specifically Outlook, Word, and Excel.
Positive attitude with a willingness to be flexible.